Management and Administration

The pre-school is run by an elected committee, which ensures that major decision making is in the hands of the parents who use the group. The committee are responsible for reviewing both policy and practices. All our policies are designed to offer the best possible experience for the children and families in the group. Our policies are reviewed on a regular basis and comments and suggestions from parents are always welcome. The committee are also responsible for our fund raising and the employment of the staff. Our Annual General Meeting, at which the committee for the following year is elected, is held in October and parents/carers will be informed in good time, so they are able to attend.

We list below the policies and procedures currently in place at St Johns Pre-School Group:

  • Admissions
  • Behaviour Management
  • Home Visit Policy
  • Complaints
  • Confidentiality
  • Critical Care/Emergency Procedures
  • Curriculum
  • Data Protection
  • Early Years Education Grant
  • Equality and Diversity
  • Equipment and Resources
  • Food and Drink
  • Health and Safety
  • Intruders Procedure
  • Lost Child
  • Medication and Illness
  • Non-collection of a child
  • Parental Involvement
  • Privacy
  • Record Keeping
  • Safeguarding Children
  • Settling in Pre-School
  • Special Educational Needs/Disability
  • Staffing and Employment
  • Student Placement
  • Zero Tolerance Policy

All our policies  can be viewed at the link below.

 St John's Pre-school Policy Document


Parent Information


Our Pre-School operates a waiting list system for allocation of places. We would advise Parents/Carers to always first visit the pre-school before requesting their child be placed on the waiting list. There is no registration fee payable if you wish your child’s name to be added to the waiting list. We would strongly recommend parents start to consider looking for a pre-school when their child is around eighteen months old and visit several pre-schools before deciding which is the right one for you and your child. You are very welcome to visit our pre-school at any time convenient to yourself.

The first days when your child starts pre-school are important and the pre-school and parents will work closely together to help the child feel confident and secure in the group. Parents should not worry if their child takes a while to settle. Parents/carers are encouraged to visit the pre-school with their child as often as they want before their child commences at the pre-school. Once your child has started at pre-school you can of course stay with them until you are happy to leave them in the care of our Staff.

At present fees are £5.50 per hour payable in advance.     You will receive a letter each half term advising you of the amount payable, and can be paid weekly, monthly or half termly, whichever is most convenient for you.  Payment is preferred direct into our bank account, details of which are given on your invoice.  We are happy to accept Childcare Vouchers. Under current legislation the Hampshire County Council Early Years Education Grant for 15 hours early years education is payable to every child the term after their third birthday.All administration concerning the claiming of this grant is carried out by the pre-school.  However  some parents will be eligible to claim 30 hours free Childcare, the application for this 30 hours entitlement has to be made by parents, when you have been advised you are eligible, the registration number you have been given needs to be advised to your chosen Early Years setting. Unfortunately we are not in a position to be able to offer 30 hours per week due to restraints imposed by our Landlord.  The maximum we can offer you would be 26 hours a week which is applicable in the year prior to your child commencing in Reception Class at Infant School. We are  also registered to accept the 2 year old funding for those eligible to receive it. All administration concerning the claiming of this grant is carried out by the pre-school


 February 2019- change to our refreshment time.

Due to the increasing number of children attending pre-school with food allergies and specific dietary requiremets, we are finding it difficult to provide all children with suitable healthy snacks within our limited budget.

We have therefore reluctantly taken the decision to ask with effect from Tuesday 26 February for you to supply your child each session they attend with a healthy snack that also meets their dietary requrements.  The container only needs to be small - 200ml is an ideal size.  Please ensure your child's name is clearly marked on both the lid and the container - in case they become separated from each other.  If your child attends any session from 9.00/9.15a.m. - 3.30p.m. they will require two containers that day.


On arrival at pre-school on Monday, Tuesday, Wednesday and Thursday please place your child's snack in their appropriate colour group container - blue, green or yellow, together with their water bottle.  Please ensure both your child's water bottle and snack container are clearly marked with their name.  Please only fill the bottle with water.  On Friday please place your child's snack with their water bottle in their group container - Kipper, Elmer the Elephant, or The Hungry Caterpillar.


We will of course continue to offer your child milk or water to drink at refreshment time, but if your child cannot drink cows milk you are of course welcome to provide a subsitiute milk if you wish.  We regret, if you inadvertently forgoet your child's snack contaner, the pre-school will not be able to provde a snack for them.

Below are some suggestions for a healthy snack:

Any fruit or vegetable (readily prepared for your child to eat)





Yogurt - that does not require a spoon

Plain popcorn

Plain biscuits - e.g. rich tea, tuc, cheese thins


Please do not include:

Cream type biscuits e.g. custard creams, bourbon biscuits, jammie dodgers

Cookie type bisuits

Any sweets or chocolate.